March 2009

Minutes

Webb Creek Utility District (WCUD)

Friday, March 13, 2009

Commissioners Present

Robert Vick, President

Delmar Ball, Secretary

In Attendance

Ron Seagle, Outdoor Resorts of America (ORA)

Jeff Nichols, Pittman Center Volunteer Fire Department

Gary McGill, McGill and Associates

James Sunstein, District Manager (Staff)

Janice Carver, Office Manager (Staff)

Mr. Vick called the March Board of Commissioners meeting of WCUD to order at 10:07 a.m. at the district office 3625 Lindsey Mill Road, Gatlinburg.

Motion to approve agenda made by Mr. Ball seconded by Mr. Vick and passed.

Motion to approve February 2009 Board of Commissioners meeting minutes and January 2009 financial report made by Mr. Ball, seconded by Mr. Conner and passed.

Mr. Seagle of Outdoor Resorts of America questioned the Board of Commissioners if the rate study had been done? Mr. McGill stated the district has not chosen the firm to complete the study. Mr. Seagle also questioned if the study would be in accordance with AWWA and MI, Mr. McGill stated yes it would. Then Mr. Seagle questioned if the sewer meter installed at ORA was accurate? Mr. McGill and Mr. Sunstein stated the meter was accurate and is currently reporting flow on 30 minute intervals.

Mr. Nichols introduced himself to the Board of Commissioners. Pittman Center Volunteer Fire Department is interested in putting a fire hydrant at the new fire station #2. The waterline is located on the opposite side of 321 from the fire station. Mr. McGill to anticipate the flow of the potential hydrant.

Mr. Ball stated the district needs documentation of water used by the fire department. Mr. Nichols stated that is a federal requirement and is required to be reported to the district.

Mr. Nichols stated the fire department has purchased cell phones to stay in constant contact in case of a fire emergency. Mr. Sunstein to keep the cell phone so the district would be aware of any emergencies in the area.

Mr. Vick thanked Mr. Nichols for attending the meeting.

Mr. Vick stated the owner of Bearfoot Development has requested a fire hydrant. Mr. McGill to evaluate the flow on Church Road.

There was a brief discussion regarding the district’s Fire Protection Service policy. Changes to be made to the policy and brought to the Board of Commissioners for approval.

Mr. McGill stated the district has received an unsolicited rate study proposal from Jackson and Thornton in Alabama, two other proposals are coming. Mr. McGill recommended the district hold special meetings after the proposals are received to choose the firm to conduct the study. The district will pay the total cost of the rate study.

Mr. Sunstein reported the water loss for the month of February 15%; two leaks were located and repaired.

Tennessee Armature has repaired the wastewater treatment plant generator.

The gear for the oxidation ditch has been ordered from Lakeside.

The 2008 audit is almost complete.

Motion to disregard Optra T614 printer made by Mr. Ball, seconded by Mr. Vick and passed.

Mr. Vick had no official report.

Mr. Ball had no official report.

Motion to adjourn meeting by Mr. Ball, seconded by Mr. Vick and passed at 11:33 a.m.

Respectfully Submitted,
Janice Carver

Office Manager