November 2009

Minutes

Webb Creek Utility District

(WCUD)

Friday, November 6, 2009

Commissioners Present

Robert Vick, President

G.H. Conner, Vice President

Delmar Ball, Secretary

In Attendance

Beth Kostner, Bent Creek Golf Village

Mark Wallace, Bent Creek Golf Village

Bob Vance, Attorney for Bent Creek Golf Village

Gary McGill, McGill and Associates

Donald Rohde, Cobbly Nob Property Owners Association

Donald Wallace, Utility Customer

James Sunstein, District Manager (Staff)

Janice Carver, Office Manager (Staff)

Mr. Vick called the November Board of Commissioners meeting of WCUD to order at 10:02 a.m. at the district office 3625 Lindsey Mill Road, Gatlinburg.

Motion to approve agenda made by Mr. Ball seconded by Mr. Conner and passed.

Motion to approve October 2009 Board of Commissioners meeting minutes and September 2009 financial report made by Mr. Ball, seconded by Mr. Conner and passed.

Outdoor Resorts of America was not present

Mr. McGill reported that he met with Don Adoue, Bear Foot Mountain Resorts regarding water service to Phase II of Bear Foot Mountain Resorts.

Mr. Sunstein stated the district has a 11% water loss for the month of October 2009.

The cost for installing a 1” waterline from Golf Creek Road to the district office would be approximately $900.00.

A standard fire hydrant was installed October 21,2009 at Bear Foot Mountain Resorts.

District buildings have been painted by staff.

Pittman Center Volunteer Fire Department has not pursued installation of a sub-standard fire hydrant at Station #2 on Hwy 321.

Mr. McGill stated the problem with a sub-standard hydrant is if a pumper truck is hooked to it this could cause negative pressure on the system.  This is a liability issue to the district.

Motion to approve the 2009 fy audit contract with Pugh and Company made by Mr. Vick, seconded by Mr. Conner and passed.

Motion to discard IBM computer, Gateway monitor, microwave, 4 GE phones, HP Scan Jet 6100C scanner and various computer programs made by Mr. Vick, seconded by Mr. Ball and passed.

Motion to approve the 2010 budget as presented made by Mr. Vick, seconded by Mr. Conner and passed.

Motion to approve utility staff attend TAUD Office Excellence Conference as approved by district manager made by Mr. Vick, seconded by Mr. Ball and passed.

Mr. Vick had no official report.

Mr. Conner had no official report.

Mr. Ball stated he felt the district should not install sub-standard fire hydrants.  Mr. McGill stated the district is not a fire protection system.

Mrs. Carver to contact Barnes Insurance Company regarding the districts liability if a sub-standard hydrant is hooked to a pumper truck and causes problems.

Under unfinished business Mr. Vick stated he would like to get a waterline to Pinnacle Vista.  Mr. McGill stated the district had sent a letter with a cost estimate to the property owners and there was only one response received.

Mrs. Kostner, stated that when Bent Creek Golf Village meter was tested for the 2nd year in a row their sprinkler system alarms were set off.  They were charged $275.00 from their sprinkler system company.  She stated that next year she will not absorb the cost but pass it on to the company responsible for causing the alarm to go off

Motion to adjourn meeting by Mr. Ball, seconded by Mr. Conner and passed at 10:39 a.m.

Respectfully Submitted,

Janice Carver

Office Manager