Webb Creek Utility District
Friday, November 1, 2013
Steven McCarter, President
Robert Vick, Vice President
Delmar Ball, Secretary
Wayne Ball, District Manager (Staff)
Karen Huffaker (Staff)
Gary McGill, McGill and Associates Engineers
Donald Wallace, Utility Customer
Item 1 â€“ Determination of a Quorum and Call to Order
At 10:00 a.m. with a quorum present, Steven McCarter called to order the November 1, 2013, WCUD Board of Commissioners meeting at the district office located at 3625 Lindsey Mill Rd Gatlinburg.
Item 2 â€“ Approval of Agenda
Robert Vick made a motion to approve the agenda.Â The motion was seconded by Steven McCarter with all voting in favor of the motion.
Item 3 â€“ Approval of October 2013 Meeting Minutes
Delmar Ball made a motion to approve the minutes from last monthâ€™s meeting held on the October 4, 2013.Â The motion was seconded by Robert Vick with all voting in favor of the motion.
Item 4 â€“ District Managerâ€™s Report
Wayne Ball reported a small leak found on Warden Branch that had apparently been leaking for about two and a half weeks.Â This leak was fixed and with this considered there was an 8% water loss for the month.
Mr. Ball reported on his conversation with NUB about our water rates for next year.Â Sherry from NUB said there would be an increase half way through the year that could be as much as ten percent.
Mr. Ball also reported on making Karen Huffaker and Edward Burke full time employees effective October 25, 2013.Â Approval motion was made by Delmar Ball, seconded by Robert Vick and approved by all.
Item 5 â€“ Office Managerâ€™s Report
Karen Huffaker reported on Commissionerâ€™s continuing education hours.Â Continuing education hours must be kept by the district.
Ms. Huffaker presented Pugh and Company invoice for Commissioners to review along with rates for Pugh employees that provide assistance to the district.Â Robert Vick would like to have a current schedule of per diem fees to show details of expenses that we are charges.Â Ms. Huffaker will check on acquiring this information.
Item 6 â€“ Gary McGill
Gary McGill reported on the Bent Creek rate complaint to the UMRB and suggested we update the rate study to study the total water use before we go back to the UMRB.Â The Board agreed that this would be beneficial.Â Mr. McGill stated that Bart Kreps will need to be consulted so that the update could be prepared prior to the December UMRB meeting.
Item 7 â€“ John Steven McCarter, President Report
Mr. McCarter stated his concerns and questions were about the status of Bent Creek and were already answered by Mr. McGill.
Item 8 â€“ Robert Vick, Vice-President Report
Mr. Vick questioned whether the Bent Creek rate complaint would be heard at the December UMRB meeting or the February 2014 meeting.Â It was not known at this time.Â Jim Gass would be consulted regarding the timing of the meeting.
Mr. Vick reported on contacting Richard Hill from the independent auditing firm Mitchell & Hill and planned to meet with Mr. Hill in the next couple of weeks to explore any interest in providing independent auditing services for the district.Â Mr. Vick suggested that Mr. Hill attend the December meeting to meet other commissioners and discuss his firmâ€™s capabilities.Â Mr. McCarter agrees that this was a good idea.
Mr. Vick reported on progress on health insurance for district employees for 2014.Â Quotes for health insurance will be received sometime this month.Â Mr. Vick suggested that we be prepared to discuss and decide which company and policy is best for the district at the December meeting.
Mr. Vick discussed the need to reserve funds for future capital expenditures such as upgrading the water distribution and installing a control valve at the county line to limit spikes in water usage brought on by the butler branch pump stations intermittent activity.
Item 9 â€“ Delmar Ball, Secretary
Delmar Ball commented on the great water loss percentage of 8%.
Item 10 â€“ Unfinished Business
There was no unfinished business.
Item 11- New Business
There was no new business.
Item 12 â€“ Adjourn
Delmar Ball made motion to adjourn.Â Robert Vick seconded the motion with all voting in favor.